Volunteer registration opening Monday, August 19 at 8:00 am PST
Thank you for choosing to be a volunteer at this year’s conference. Please note a majority of volunteer positions will be needed for the full day of the conference. It is critical that you verify with your superior your availability to serve this day. It is extremely difficult to replace a volunteer assignment due to a volunteer withdrawing once the position has been filled.
If you are interested in volunteering at this year’s conference, please complete the following form online:
You will not be registered as a volunteer until you submit the form. Volunteer positions are limited and filled on a first-come, first-served basis. The online form will automatically close once it is full. If all positions are filled, there is a waiting list available. If you have any questions regarding volunteering at the conference, please contact Brandi Leos with the City of Tigard at Brandi@tigard-or.gov
General Assistance: Provide a wide range of volunteer assistance before, during, and after the conference, including filling in for missing volunteers.
Meet and Greet: Greet conference goers as they enter the Oregon Convention Center, assist with directing individuals to registration tables, meeting rooms, restrooms, etc. Meet and Greet volunteers must be available for entire “Pre Conference preparation” period from 7:30 am to 8:45 am.
Registration: Arrive early (6:30 am) to set up the registration tables and organize conference packets and bags. As conference goers arrive, the Registration volunteers sign people in and hand them their folders. Registration volunteers must be available for entire “Pre Conference preparation” period.
Room Monitor: Arrive 15 minutes prior to the workshop to help with set-up, checking in attendees at the door, and prevent the room from filling above capacity. Additionally, Room Monitors may be asked to introduce the presenters using the provided biographical information.
Room Technician: Ensures that rooms are equipped according to the preferences of the presenters (with pens, paper, flip charts, etc.). These volunteers will be responsible for transitions between sessions according to the supply list provided to them.
Lunch Volunteer: Will be ushering conference-goers into the Portland Ballroom, with the goal of filling up the front tables before the back. May include other duties during this time.
FREQUENTLY ASKED QUESTIONS
Q: When will I be notified that I am a volunteer?
A: You will receive an email confirmation when you have completed the online volunteer registration form. You will be notified by our Volunteer Coordinator once you are assigned as a volunteer.
Q: Will I be notified if I have not been selected as a volunteer.
A: Yes, you will be notified by our Volunteer Coordinator if you have been waitlisted.
Q: Do I have to register for the general conference if I am a volunteer?
A: No. Once you are a confirmed volunteer, you do not have to register for the general conference (opening Monday, September 9, 2019). If you are on the wait list, at this time it would be best to register for the general conference if you wish to attend.
Q: During my volunteer off hours at the conference, may I attend workshops?
A: Volunteers have a complimentary pass to the conference luncheon and keynote address, as well as access to the full day of activities at the conference when you are off duty. Although volunteers do not register for workshops, they are allowed if room permits.